Invitation to submit a bid to take over a service concession

Medieval Christmas market in the years 2026-2030

The City of Chemnitz is looking for interested organisers for the organisation and staging of a Christmas market "Innere Klosterstraße" in the years 2026 to 2030.
The service concession will be put out to tender for five years.

Event times/opening hours:
Analogue Chemnitz Christmas market as per current market tender:

27.11.2026 - 23.12.2026
26.11.2027 - 23.12.2027
01.12.2028 - 23.12.2028
30.11.2029 - 23.12.2029
29.11.2030 - 23.12.2030

Venue: Innere Klosterstraße from former "Eiscafe Bellini" (Innere Klosterstraße 4) to Theaterstraße,
Possible area: Börnichsgasse, in compliance with fire brigade access routes, by arrangement only

The following general conditions must be observed:

Fundamentals:

The "Innere Klosterstraße" Christmas market should reflect the city of Chemnitz and its local traders.

1. group of participants

At least 8 traders

• Local restaurateurs (entire city area)
• Resident traders with various non-gastronomic products (entire city area)

2. design

• Use of the Chemnitz Christmas market's reusable crockery system
• Conversion of the electricity boxes
• Seating (with and without roofing) for visitors
• Externally designed huts with wood and fir greenery with an Erzgebirge and Christmas theme
• Matching product range signs
• Spanning the Inner Klosterstraße with illuminated decorations
• Suitable waste bins must be provided (preferably integrated into the design)

Further construction elements

• Stage or open-air display
• Photo point
• Children's attraction

3. cultural programme

• Programme at least on the weekends, alternating with the medieval market programme
• Craft street
• Demonstrations

4. other requirements

• Participation in the Chemnitz Christmas Market voucher system (if implemented)
• The selected applicant must submit an application to the City of Chemnitz for the event to be recognised as a special market in accordance with Section 68 (1) of the Industrial Code (subject to a fee).
• Security must be provided.
• Accessibility must be ensured as far as possible.
• Area cleaning and winter service (fulfilment of traffic safety obligations)
• The security concept for the Chemnitz Christmas Market must be implemented.
• An annual concession fee of €3,000.00 must be paid to the City of Chemnitz. You are entitled to pay an additional voluntary licence fee of your choice.
• The usage fee for the allocated areas is not included in the licence fee and must be applied for via an application for special use at the Traffic and Civil Engineering Office (subject to a fee).
• An additional payment must be made to the City of Chemnitz in the amount of the GEMA fee for the area used.
  A lump-sum payment of €6,000 must be made until GEMA has issued a legally enforceable decision. This will be offset against the fixed fee once the GEMA decision has been issued.
• Participation of each retailer in the voucher system (if implemented)
• Annual proof of insurance required

The application must be accompanied by

• Business registration
• current police clearance certificate of the legal representative of the licence holder
• current extract from the central trade register
• current tax clearance certificate
• current proof of insurance
• Event concept with photos or assessable design proposal for the structures
• References from comparably organised events
• Declaration by the applicant confirming that they are not prohibited from trading due to unreliability and that no corresponding proceedings are pending or a trade licence has been revoked or withdrawn
• Scaled sketch of the possible arrangement of the stands on the areas specified in this invitation to tender (see attachment)

5. services of the City of Chemnitz

• Advertising measures for the Chemnitz Christmas Market
• Illumination of the street lamps with Christmas elements
• Provision and operation of the public address system
• Provision of a radio set
• Provision and operation of waste compactor containers for waste disposal
• Provision of a dishwashing station (separate contractual relationship required)

6. cancellation

In the event of non-compliance with the concession requirements, the City of Chemnitz reserves the right to terminate the contract and to withdraw from the award.

Realisation risk

The economic risk in the realisation of the event is borne solely by the concessionaire. The licence holder must take out adequate insurance against claims for damages by event participants or third parties and provide proof of this to the City of Chemnitz without being asked to do so.


The following factors are taken into account in the evaluation of the application and the subsequent selection:

• Compliance with the design specifications according to the invitation to tender
• Compliance with the group of participants according to the invitation to tender
• Proposed arrangement of the stands and required structures by means of the attachment
• Amount of the additional concession fee to be paid
• Cultural offerings/stage programme
• Completeness of the application documents

Incomplete applications must be completed/missing documents must be submitted by the end of the tender period. If this deadline is not met, the application cannot be considered.

If the requirements for exercising a trade in accordance with the Trade Regulation Act cease to apply after the application deadline, the relevant applicant and his/her application must be excluded from the procedure.

Written applications must be sent by 10.10.2025 to:

City of Chemnitz, Public Order Office
Department of Police Law, Regulatory Law, Markets
09106 Chemnitz

If several applications are received, the most attractive offer will be selected.
The procurement regulations according to VOL/VOB do not apply to this procedure.